Meeting Spaces

The Library System offers a variety of meeting spaces at all locations for use by groups and organizations. Contact any location to inquire about meeting spaces that may suit your meeting needs.

Use of Library meeting space is free of charge; however, fees apply for use of the Computer Training Lab at the Hughes Main Library and for certain equipment and options available for Meeting Rooms. Applicable fees are listed on the Application for Use of Reserved Meeting Space.

To request reserved use of a Meeting Room, Conference Room, or the Collaboration Space at the Five Forks Branch, complete the Application for Use of Reserved Meeting Space and submit it to the location where you would like the meeting to be held.

To request reserved use of the Computer Training Lab, complete the Computer Training Lab Application.

Applications can be submitted in person, electronically, or via fax. All meeting spaces except Study Rooms are available for reservation.

All requests for reservations are considered pending until a completed application is submitted, any associated fees are paid, and Library staff sends Applicant written confirmation.

All locations offer at least one large Meeting Room available for group meetings. The Hughes Main Library and Five Forks Branch can accommodate larger groups when adjoining rooms are combined.

Standard equipment available at no charge for the large meeting room at each location includes:

• Tables
• Chairs
• Microphone
• Flip chart holder
• White board and stand
• Wall mounted monitor or projection system for use with a laptop (laptop not provided)
• Wireless Internet access

All locations offer at least one Conference Room for small group meetings.

Most locations offer one or more small rooms on a walk-in basis that can seat up to 2 or 4 persons, depending on the size and layout of the space.

Available at the Five Forks Branch only. The Collaboration Space offers a room with classroom-style setup of tables, chairs, and wall mounted monitor for use with a laptop.

Available at the Hughes Main Library only. The Computer Training Lab offers a room with classroom-style setup of tables, chairs, and computers.